Appendix 6. Sample Dealer Letter
This is a sample letter for you to edit and email to prospective dealers offering the car(s) in which you are interested. Enter your information in the spaces where the brackets are located.
Subject: Pricing Inquiry - [year] [make] [model]
I am writing to inquire about the pricing for a [Year] [Make] [Model] which may be in your inventory. I am particularly interested in [mention stock number, colors, specific trim level or options if applicable, e.g., stock #nnnn, blue, Platinum trim, AWD].
If you have this vehicle available, I would appreciate it if you could provide me with your best out-the-door price, which should include the following:
- Selling price of the vehicle
- Destination charge
- Applicable taxes (please specify which ones)
- Registration fees
I would also like to know what the optional add-on products and services are, along with their costs. I prefer to decide which I may want in advance, and not have to go through them in the finance office and possibly exceed my budget.
For your reference, my zip code is [your zip code]. This will allow you to accurately calculate the taxes and registration fees.
I have done some research on this model and am aware of its fair market value according to resources like Kelley Blue Book and Edmunds, and the price range that others have paid in my area. [optional: mention specific pricing you found online].
I am a serious buyer and ready to move forward quickly if the price is right. [If you have pre-approved financing, mention it here]. Please let me know if you have any available vehicles that match my description and what your best offer would be.
Thanks for your time and I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number] optional
